Changing your name and updating your identification documents is an important step for those who wish to legally change their gender or sex designation in Ontario. Some of the forms you require may need to be witnessed or commissioned by a Commissioner of Oaths or Notary Public.
Anyone born in Ontario can apply to change the sex designation on their birth registration. To do so, you must either provide a letter from a medical professional confirming the decision, or you need to provide proof that you have undergone gender confirming surgery (GCS) or sex reassignment surgery (SRS).
There are a number of forms to fill out, including a document entitled “Statutory Declaration for a Change of Sex Designation on a Birth Registration of an Adult”. This document must be signed before a Commissioner of Oaths or Notary Public. Instructions and forms can be found at the Service Ontario website at the link found at the end of the article.
Anyone who has lived in Ontario more than one year can apply to have their name changed. To do so, you need to complete and submit a package of forms and information available online at the Ontario Government website entitled “Application to Change an Adult’s Name”. Included as part of this package of information, in Part 6, is a Statutory Declaration form that you must sign in front of a Commissioner of Oaths or Notary Public.
Some individuals applying for a name change in Ontario will also be required to submit a Certified Criminal Record check from the Royal Canadian Mounted Police. This generally requires having your fingerprints taken electronically at an RCMP accredited agency or Police Service. Check our fingerprinting page for helpful tips and details. You will require 2 pieces of Government issued ID at least one of which has a photo. Note that SIN Cards cannot be used, nor can Health Cards from Ontario, Manitoba, or PEI.
Individuals wishing to change their gender/sex designation on their driver’s licence can do so by attending in person at a Service Ontario location with their birth certificate showing the new sex designation or by providing medical documentation and a letter signed by them regarding the change in designation. Check the Service Ontario website for specific information on this process. The link to this information is below.
New Ontario Health Cards no longer specify a designated sex. If you still have one of the older health cards with an incorrect gender/sex designation, you can attend in person at Service Ontario to order the new Ontario Health card without a sex designation.
The knowledgeable notaries at Red Seal Notary can assist you with commissioning or notarizing any statutory declaration or affidavit that you may require. You just need to bring in valid photo identification along with the completed form, and sign the form in front of the notary. Red Seal Notary is also accredited by the Royal Canadian Mounted Police (RCMP) to take fingerprints and submit them to the police to assist in obtaining Certified Criminal Record Checks for those who may need them for their Name Change application.